By: PACManager Admin

Scheduling Vacation Time Around Work

Taking time off from work can be difficult, especially if you have a hyper focused mindset. But the important thing to consider is that it is imperative to incorporate a healthy work/life balance if you want to promote a positive work environment with more productivity and less burnout. It’s difficult to give everyone 100 percent effort when you’re constantly running on all cylinders. There’s only one trick to a stress-free vacation, and that is to plan early.

Plan the best time to ask your boss.

Timing is everything. Don’t ask for time off during a crisis at work or during a high-volume business cycle. Plan your requests for time off when your boss will be most receptive. Avoid stressful times of the day, week, or month. If you know you’re going to need time off, giving as much notice as possible will make it easier for your manager to approve it: If you work in a casual setting, you can just ask your boss or email your request. There may also be company policy guidelines for requesting time off. Be sure to follow the rules if there is a system in place.

Ask at a good time for the company.

Make sure your work is under control and well managed at the time of your request. If possible, ask for time off after the successful completion of a project or event. If you’re employed in a role, for example, where you have busy times, such as year-end or tax deadlines, try to work around the busiest dates. If you have plans that conflict with your work schedule, explain why you’re asking when you put in your request.

Schedule your time in advance whenever possible.

Having a yearly plan can help ensure that you utilize your allotted time and integrate vacation into your project planning. If you want time off at short notice, be sure to let your boss know that you’re caught up. It will be easier to make a case if you’re ahead at work, and if you don’t have any pressing projects in your calendar.

Don’t ask at a peak time.

Consider the amount of activity that goes on in your department as you plan the timing of vacation requests. You definitely don’t want to request your time off at peak times when your supervisor needs everyone to be on task.

Get caught up before you go.

If you need to, put in some extra hours leading up to your time off to make sure your area of responsibility is under control. It’s never a good idea to leave your colleagues with a ton of work because you weren’t up to date with it when you left.

Share your work.

Meet with co-workers with whom you collaborate and discuss how joint or overlapping responsibilities might be handled. If you can help it, ideally you won’t be coming back to a big mess of work. Talk to your manager about how your work will be covered in your absence once your request is approved.

Inform everyone who needs to know.

Make sure your bosses don’t get any complaints while you are gone. Inform key constituents such as customers and clients that you will be away, and let them know who will accommodate their needs in your absence. It’s also a good idea to make sure everyone you directly impact at work is aware you will be gone as well. Planning well for your absence and making sure everything is covered will make it easier to get time off next time around.

With the right processes in place, you shouldn’t have to worry while you’re on vacation. Give us a call today for an honest and unconditional conversation about how PACManager can fit your needs.

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